{Infographic} Key Questions to Ask When Hiring an Event Planner

Questions That You Should Ask Before Hiring an Event Planner

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Whether it be for a pharmaceutical investigator meeting or a company’s national sales meeting, here are key questions to ask when hiring an event planner for your next corporate event.

General Capabilities & Support

• What is the company’s area of expertise?
• What is the process from start to finish?
• What specific services will be provided?
• What factors should I consider when determining a virtual or hybrid meeting versus a face-to-face meeting?

Operational Structure

• Will I have one contact person or be working with a team of planners throughout the planning process?
• How many planners will be available on the day of the event?
• What method of communication is preferred?

Media & Production Services

• Is there equipment/technician oversight?
• Is graphics, design, and support available?
• Is technical direction provided for the event?
• What will I be responsible for providing?

Financial Reporting Procedures

• How often will billing updates be provided?
• Are final bills paid, documented, and provided as a single package?
• How is healthcare provider (HCP) spend managed, if required?

Compliance & Security

• Does the company offer compliance as a service?
• Are standard processes in place and available for review?
• Where is your meeting data stored and how safe is storage?

Company Philosophy

• Will our company values align?
• Do I feel like a VIP when interacting with your event planner?
• How are the small details handled?
• What’s the plan if an unforeseen issue should arise?

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Miller Tanner Associates has corporate event planning experience and expertise. Contact us today to learn how we can help plan your conference, business meeting or company recognition event.